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The key stages in constructing a new building

When we talk about the progress of our new building we often refer to specific “stages” in the process, for example, “we have now signed off Stage B” or “we are working towards Stage D”.

This guide explains what these various stages mean. They are stages developed by The Royal Institute of British Architects (RIBA) for all new building projects.

Phase 1 – developing

RIBA work stages A, B, C

The focus here is on developing the strategic brief that will set out a clear project vision. It is at this stage that all the big questions are addressed.  

  • client aspirations
  • business need
  • image and identity
  • approximate building size
  • spatial components
  • site/location issues
  • funding characteristics
  • anticipated timescale
  • phasing strategy (if required)
  • decision-making processes and potential risks.

Phase 2 – testing

RIBA work stages D, E

It is at this stage that the gap between ‘where we are now’ and ‘where we believe we could be’ is assessed.  The strategic brief gets translated into a detailed project brief including a comprehensive set of space requirements underpinned by ongoing design development. Topics addressed at this stage include:

  • organisational profile
  • user aspirations
  • user activity patterns
  • space budget
  • menu of settings
  • zoning plans
  • test layout plans

Phase 3 – committing

RIBA work stages F, G, H

There is now a clear understanding of what the project is offering and what the organisation’s likely capacity for change is. The consultation process moves from ‘preparing the building for its people’ to ‘preparing the people for their building.’ The focus is on generating enthusiasm and building confidence among all users for the opportunities and challenges that lie ahead. Relocation activities are underway and topics such as ongoing communication, relocation hopes and concerns, organisational change, preparation of furniture brief and storage rationalisation are all addressed.

Phase 4 – implementing

RIBA work stages J, K, L

By this time, relocation is becoming an increasing reality. The objective here is to ensure as smooth a transition as possible to the new building. Activities include visits to the building as it nears completion, decant logistics, development of user protocols for working in new situation and familiarisation with space, furniture and ICT systems.

Phase 5 – evaluating

After we’ve moved in

The focus here is on helping users settle in and addressing any issues or concerns. It is an opportunity for everyone (client, design and construction teams) to capture key lessons for future projects. Activities include follow-up action team meetings, user group feedback sessions, post occupancy building evaluation and a widespread sharing of experience.

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